Administrative Banner is an integrated suite of administrative software purchased from Ellucian and is supported and maintained by Enterprise Information Systems. The system connects students, faculty, and staff to the services and information they need and is comprised of the following primary modules:

• Human Resources
• Finance
• Student
• Student Financial Aid
• Advancement

Human Resources

Authorized departmental personnel can be granted access to perform the following human resource tasks for employees within their department (restricted by the financial organization code(s)):

• Change labor distributions for employees
• Print semi-monthly payroll vouchers
• Enter semi-monthly time worked
• Print post-payroll salary distribution reports
• Query labor distributions by account, position history, and employee job information
• Process personal and major medical leave
• Print leave reports and reconcile leave on a monthly basis

Financial

Authorized departmental personnel can be granted access to perform the following financial functions for their department:

• Enter requisitions to make purchases
• Enter regular and direct pay invoices to pay vendor invoices
• Enter departmental online journal vouchers
• Process procurement card payments
• Approve finance documents electronically
• Print departmental monthly expense reports
• Query departmental financial information

ITS User Services offers online Administrative Banner training classes to assist users in processing the various functions in Banner. Training is not required to gain access. Departmental personnel can self-enroll in the Canvas Administrative Banner Master Course. Detailed registration instructions for the course are available in the Knowledge Base article, Enrolling in Administrative Banner Training Canvas Courses. 

Taking over someone else’s role:

If you are taking over someone else’s role, your Business Manager can use the page GZIUSER on Administrative Banner to find the access you will need to list on your eForm.

Example: Type in the form ‘GZIUSER’, click on it to enter the page.

Type in the user’s NETID or MSU 9-Digit ID to get a list of their access, click ‘Go’:

The form will then show all the users current access:

You will then use the Banner Classes listed on GZIUSER for your Administrative Banner eForm under the ‘Administrative Banner Classes’ section.

Finding the right classes for pages you need access to:

If you have a list of pages you require access to, you can use the form GZIOBJT to search your page/object and find the correct class to request:

Example: Type in the form ‘GZIOBJT’, click on it to enter the page.

Type in the page/object name, or use the three dots to search for your page, then click ‘Go’:

You will then have the list of classes for that page/object, along with the description.

Choose the following class based on the description that fits your role. Once you’ve chosen which class you will need to perform your job duties, you will list this on your Administrative Banner eForm under the ‘Administrative Banner Classes’ section.

**If you are unsure of which class you need, please list the pages you require access to under the ‘Administrative Banner Page or Processes’ section, and the ITS Banner Access group will find the access required.

Helpful links are shown below:

• Requesting an Administrative Banner account has moved to an eform. For more information on how to submit the eform request, please go here.
  Note: Electronic approval by the department head, dean, director, etc. is required to process the eform.
• Logging into Administrative Banner 9