Maintaining Microsoft Outlook Distribution Groups

1. Navigate to the Microsoft portal and select Groups.
   
   

2. In the dialog box underneath Distribution groups I own, select the distribution group you want to edit. You can search for a group by typing all or part of its name in the search window, and then selecting the search icon. To clear the search results, select Clear.
   
   
    

3. After clicking on the group, select Edit.

4. Make the necessary changes.

   • Determine the Owner - Only owners can make changes to the distribution group(s)
   • Determine Members of the Group
   • Who Can Send to the Group
   • Delivery Management
   • Configure a Message Approval

5. Select Save to save your changes, or Cancel to leave without saving.

NOTE: You cannot delete a group that you own. You will need to Request assistance with a Mailing List Service Request and request that it be closed.

1. After selecting your distribution group, select Edit.

2. Click ownership.

3. You can add or remove owners from this window. Only @*.msstate.edu addresses are allowed. Click Save to keep changes or Cancel to not keep changes.
   
   

1. After selecting your distribution group, select Edit.

2. Select membership.

3. You can add or remove members from this window. Only @*.msstate.edu addresses are allowed. Click Save to keep changes or Cancel to not keep changes.
   
   

1. After selecting your distribution group, select Edit.

2. Select membership approval.

3. You have three choices of what type of approval for joining the distribution group.
   
   

1. After selecting your distribution group, select Edit.

2. Select delivery management. This is the setting for who can send messages to the distribution group. By default, only senders inside the group can send messages.
   By default, only senders inside your organization can send messages to this group. To allow someone outside your organization to send to the group, contact your email admin. To restrict the senders inside your organization who can send to the group, add users or groups to the list below. If you do this, mail sent by anyone else will be rejected.
   
   

3. If you want to restrict who can send emails, you will need to select them in this window. Here is an example of the list of where to pick Allowed senders.  Remember that only @*.msstate.edu email addresses are allowed. Click Save to keep the changes, or Cancel to not keep the changes.
   
   

If you want your distribution group to be moderated, you will need to appoint moderator(s). If you do not select a moderator, but you check the box for "Messages sent to this group will have to be approved by a moderator.", a group owner will review and approve/disapprove the message.

1. After selecting your distribution group, select Edit.

2. Message Approval Settings:
   
    

   1. Messages sent to this group have to be approved by a moderator. If you choose this option, any message that is sent to the distribution list must be approved by a moderator. If no one is listed as a moderator, one of the owners will have to approve the message.

   2. Choose Group Moderators. Only @*.msstate.edu email addresses are allowed to be added.

   3. Senders who don't require message approval are selected here (if any).

   4. Choose when to send moderation notifications.